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Delphi eInvoicing System

 

What is eInvoicing?

eInvoice has been implemented by the Department of Transportation (DOT) as a program to transform and automate the invoice and grants payment process. This program will improve online invoice processing activities by having vendor and grant recipients submit invoices electronically via the Delphi eInvoicing System.

The Delphi eInvoicing System is a real-time invoicing tool that improves efficiency and data transparency by reducing the time between invoice submission and payment and by providing grant recipients with accurate invoice status reporting capabilities.

The system will be available for invoice submission and processing from 6:00am ET Monday through 9:00pm ET Saturday. System maintenance will occur between 9:00pm ET Saturday through 6:00am ET Monday.

System Messages
Date Message
PINNED Recurring Outages:
 
Delphi releases are on the third Sunday of Feb, May, Aug, and Nov. OS patching normally happens on the third Sunday of each month. Exadata patching normally occurs quarterly on Saturday in Feb, May, Aug, Nov (often the second Saturday).
06/18/2020 *****ATTENTION: Scheduled System Outage*****
The Delphi eInvoicing System will be unavailable beginning at 6 PM June 19 through 6 AM June 22 for system maintenance.
08/27/2019 On Thursday, August 29, 2019 around 8pm Central Time, we will be making some changes. These changes may cause you to see a "You are now logging in for the first time" message on login.gov. Please click continue and login as normal.
05/18/2019 New Login Process: Please click on the FAQ menu (left) to see the FAQ PDF link on the "NEW LOGIN PROCESS FOR DELPHI EINVOICING SYSTEM COMING MAY 20, 2019 WITH LOGIN.GOV"
11/15/2017 Temporary System Outage: The eInvoicing Access link will be available December 4, 2017 from ~ 8pm to 10pm CST while we perform system maintenance.
11/22/2017

*****ATTENTION: Extended System Outage*****

ESC is in the final stages of completing an upgrade on the Delphi eInvoicing System. The system will remain unavailable while the upgrade completes, however it is expected to be back online and available later today.

11/21/2017

*****ATTENTION: Extended System Outage*****

ESC is in the process of completing an upgrade on the Delphi eInvoicing System. The system will remain unavailable while the upgrade completes. We will update this message when the system is ready for use.

11/15/2017

*****ATTENTION: Scheduled System Outage*****

The Delphi System is scheduled to be down November 15-21, 2017 for an upgrade. As a result, the Delphi eInvoicing System will also be down during this period.

10/26/2017

The system will be unavailable from 8pm to 10pm Central time tonight.

09/20/2017

The 2017 fiscal year-end is approaching. From September 28 through October 7, the Enterprise Services Center (ESC) will conduct year-end processes within the Delphi eInvoicing System.

For invoices to be paid prior to Oct 6, they must be submitted by:

September 26

All invoices in the "Approved Pending Payment" status by September 27 will be interfaced to Treasury for payment by September 28.

Users will continue to have access to eInvoicing during the year-end close; however, invoices received during this time will be approved after October 7.

02/02/2017 FY17R2 Implementation / Exadata Database Upgrade

February 16, 2017 at 6:00 PM February 21, 2017 6:00 AM CST

This is a database system upgrade for our enterprise with no anticipated application functionally impacted for either E-Business Suite or ESC Prism. Implementation and upgrade of the database system onto our Production environment is anticipated to be completed during this time.
09/21/2016 The 2016 fiscal year-end is approaching. From September 28 through October 6, the Enterprise Services Center (ESC) will conduct year-end processes within the Delphi eInvoicing System.

For invoices to be paid prior to Oct 6, they must be submitted by:

September 27

All invoices in the "Approved Pending Payment" status by September 28 will be interfaced to Treasury for payment by September 29.

Grantees will continue to have access to eInvoicing during the year-end close; however, invoices received during this time will be approved after October 5.
09/22/2015 The 2015 fiscal year-end is approaching. From September 26 through October 6, the Enterprise Services Center (ESC) will conduct year-end processes within the Delphi eInvoicing System.

For invoices to be paid prior to Oct 6, they must be submitted by:

FAA: September 27
All other agencies: September 28

All invoices in the "Approved Pending Payment" status by September 27 for FAA (Sep 28 for all other agencies) will be interfaced to Treasury for payment by September 28 for FAA (Sep 29 for all other agencies).

Grantees will continue to have access to eInvoicing during the year-end close; however, invoices received during this time will be approved after October 5.
08/07/2014 In an effort to increase security on the Delphi system, Users of Delphi will be required to change "Temporary Passwords" within 3 days of issuance or their Delphi log-in account will be locked. Once the account is locked, a password reset request will have to be submitted. This policy only applies to ESC Password Reset Requests only. It does not apply when a User changes their log in password themselves.
04/04/2014 iSupplier will be down during the R12 upgrade. Grantees will not be able to submit invoices in iSupplier from April 28 after 5:00PM CDT through May 15, 2014. Agencies are required to notify their grantees that April invoices should be submitted no later than April 20th, 2014. For additional information contact your agency POC.
01/08/2014 The DELPHI GTAS implementation is ongoing. DELPHI is NOT expected to be available at 6AM on January 9th. We are in the final phase of the GTAS implementation and we will provide periodic updates to communicate when we expect the system to be operational. We are expecting the system to be available no later than Friday, January 10th, 2014.